Document Controller Manager – High-Rise Hospitality Project | Medina, Saudi Arabia

Location

Medina, Saudi Arabia

Job Category

• Administration & Office Support
• Construction & Real Estate
• Engineering & Technical
• Hospitality & Tourism

Job Overview

We are seeking an experienced Document Controller Manager to lead and manage project-wide document control activities for a prestigious high-rise, five-star hospitality and luxury mixed-use development in Medina, Saudi Arabia. The role requires extensive experience managing document control systems, teams, and project documentation within large-scale construction environments.

The successful candidate will oversee the management, tracking, distribution, and control of engineering drawings, RFIs, technical submittals, transmittals, project correspondence, and other technical documentation. Strong experience with document management platforms such as Aconex, EDMS, Procore, SharePoint, or similar systems is required.

This position offers significant career growth potential for an experienced document control professional with large-scale construction and hospitality project experience. Candidates with GCC experience, international contractor exposure, and experience working on high-rise buildings, five-star hotels, luxury hospitality, or mixed-use developments will be strongly preferred.

Key Responsibilities

• Lead and manage project-wide document control activities.
• Supervise and coordinate project document control teams.
• Establish and maintain effective document control procedures and systems.
• Manage engineering drawings, RFIs, technical submittals, transmittals, and project correspondence.
• Control and track technical documentation throughout the project lifecycle.
• Ensure accurate document registration, revision control, distribution, and archiving.
• Manage document workflows, reviews, approvals, and submissions.
• Monitor document status and ensure timely processing of project documentation.
• Coordinate document control activities between contractors, consultants, client representatives, and project teams.
• Manage document control systems using Aconex, EDMS, Procore, SharePoint, or similar platforms.
• Ensure project documentation is maintained in accordance with established procedures and contractual requirements.
• Support project teams with document retrieval, reporting, and documentation requirements.
• Maintain accurate project records and document registers.
• Coordinate with international contractors and project stakeholders.
• Lead continuous improvements in document control processes and project documentation management.

Requirements & Qualifications

• 15–20+ years of relevant Document Control experience.
• Proven experience managing project-wide Document Control systems and teams.
• Mandatory experience with high-rise buildings, five-star hotels, luxury hospitality, or mixed-use developments.
• Strong knowledge of:
  • Engineering Drawings
  • RFIs
  • Technical Submittals
  • Transmittals
  • Project Correspondence
  • Technical Documentation
• Experience with Aconex, EDMS, Procore, SharePoint, or similar document management platforms.
• Strong leadership and team management skills.
• Excellent coordination and communication abilities.
• Strong organisational and documentation management skills.
• Experience working with international contractors.
• Experience on large-scale construction projects.
• GCC experience is highly preferred.
• Candidates currently based in Saudi Arabia with immediate availability or a short notice period will be prioritised.

Candidates without relevant high-rise building and five-star hotel project experience will not be shortlisted.

Benefits & Career Growth

The employer has not specified a salary range or specific benefits for this position.

This role provides an opportunity to lead document control operations on a major high-rise hospitality and luxury mixed-use development in Medina. The position offers significant professional development through exposure to large-scale construction documentation, international contractors, project governance, advanced document management systems, and multidisciplinary project coordination.

Experienced professionals can further develop their career in document control management, project information management, construction administration, and large-scale project leadership.

Project Information

Project: Superblock Five – East of Al-Masjid an-Nabawi, Medina
Client: Rua Al-Madinah Holding
Consultant: KEO International Consultants
Main Contractor: China Railway 18th Bureau Group (CR18G)
Sector: High-Rise, Five-Star Hospitality, Luxury Mixed-Use Development

Application Process

Apply through the official job application process.

Click Apply Now on the Recrenza job website and follow the application instructions provided on the job page.

HR Email for Application

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Email Subject: Document Controller Manager – Medina