Administrative Assistant / Project Coordinator – Projects Department | Riyadh, Saudi Arabia

Location

Riyadh, Saudi Arabia

Job Category

• Administration & Office Support
• Operations & Supply Chain
• Engineering & Technical

Job Overview

A career opportunity is available for an experienced Administrative Assistant / Project Coordinator to support the Projects Department in Riyadh, Saudi Arabia. The position is suited to an organized and proactive professional with experience in administrative coordination, project follow-up, documentation, communication, and supporting project teams.

The successful candidate will provide day-to-day administrative and coordination support, maintain project documentation, monitor deadlines and pending actions, and facilitate communication between project teams, departments, and stakeholders. Strong Microsoft Office skills and attention to detail are important for managing project-related information efficiently.

This role provides an opportunity for career growth and professional development through direct exposure to project coordination, documentation management, stakeholder communication, reporting, and administrative operations. Continued training and development in project administration, coordination, and Microsoft Office capabilities can support progression into more senior project coordination and administrative roles.

Key Responsibilities

• Provide daily administrative and coordination support to the Projects Department.
• Follow up on project activities, pending actions, deadlines, and required documentation.
• Coordinate communication between project teams, departments, and relevant stakeholders.
• Prepare and maintain project correspondence, reports, trackers, records, and documentation.
• Organize meetings and prepare relevant documents and materials.
• Follow up on agreed meeting action items and assigned tasks.
• Support the preparation of presentations, spreadsheets, reports, and project-related materials.
• Maintain organized electronic and physical project files.
• Ensure project documents are properly recorded, maintained, and accessible.
• Monitor deadlines and follow up with responsible team members to support timely completion of assigned actions.
• Perform administrative tasks using Microsoft Excel, Word, PowerPoint, and other relevant applications.

Requirements & Qualifications

• Minimum 1 year of relevant professional experience.
• Valid membership with the Saudi Council of Engineers (SCE).
• Good command of English, both written and spoken.
• Strong organizational, coordination, and follow-up skills.
• Excellent communication and interpersonal abilities.
• Professional, positive, and team-oriented approach.
• Ability to work effectively under pressure and meet deadlines.
• Good proficiency in Microsoft Office applications.
• Strong attention to detail.
• Ability to organize administrative and project-related information efficiently.
• Experience with project documentation and administrative coordination is preferred.

Salary, Benefits & Career Growth

Salary and compensation details have not been provided for this position.

The position offers practical exposure to project administration, coordination, documentation, reporting, stakeholder communication, and project follow-up. These skills can support long-term career growth toward roles such as Project Coordinator, Senior Project Coordinator, Project Administrator, or Project Management support positions.

Professional development through project coordination training, Microsoft Office upskilling, documentation-management training, and relevant project management certifications can further strengthen career progression.

Application Process

Application Process (Website):

Apply only through the official job link provided with the vacancy.

Click Apply Now on the website if an official application page is available.

HR Email for Application

Send your updated CV directly

Required Email Subject: Administrative Assistant / Coordinator – Projects Department

Candidates should clearly highlight their administrative/project coordination experience, valid SCE membership, English proficiency, Microsoft Office skills, and project documentation and follow-up experience in their CV.